Terms & Conditions for Compton Cottage and Sandford Cottage

1. In these terms and conditions:
1.1 ‘the Cottage’ means Compton Cottage or Sandford Cottage, except if otherwise stated, at Patson Hill Farm.
1.2 ‘the Rental Fee’ means the amount to be paid by the Occupant for the Holiday Period.
1.3 ‘the Deposit’ means the 30% of the total price paid upon making a booking and which is non-refundable.
1.4 Currently (for as long as Covid19 cleaning conditions are necessary) ‘the Holiday Period’ means the period from 5.30pm on the Commencement Date until 9.30am on the Departure Date. However, otherwise, the Holiday Period will mean from 4pm on the Commencement Date until 10am on the Departure Date.
1.5 ‘the Occupant’ means the person or persons renting the cottage.
1.6 ‘the Owner’ means Jill Racher and Ronald Racher.

2. Holiday period conditions:
2.1 The Occupant must pay the Owner the Deposit at the time of booking the Holiday Period and the balance must be paid one calendar month prior to the start of the Holiday Period. If the booking is made less than 6 weeks before the commencement of the Holiday Period the Rental Fee must be paid in full at the time of booking.
2.2 If the balance of the Rental Fee is not paid when due, the booking is deemed to be cancelled and Clause 2.4 applies.
2.3 If the Occupant cancels the booking more than 28 days prior to the commencement of the Holiday Period the Deposit will be non-refundable unless the Cottage can be re-let. If the Cottage is re-let, an administration fee of £30 will be charged, plus any difference in rental fees.
2.4 If the Occupant cancels the booking less than 28 days prior to the Holiday Period the Rental Fee will be non-refundable unless the Cottage can be re-let. An administration fee of £30 will be charged, plus any difference in Rental Fees.
2.5 If the Owner cancels the booking for any reason prior to the commencement of the Holiday Period they will give to the Occupier a full refund of the Deposit and/or Rental Fee.
2.6 If the Occupant vacates the Cottage before the end of the Holiday Period of their own volition no refund will be made.

2.7 Special conditions relating to the Covid19 pandemic:
2.7.1 If the holiday period dates are affected by either the area of Patson Hill Farm going into lockdown or Patson Hill Farm going into lockdown then the Owner would refund all monies paid, without charging an administration fee.
2.7.2 However, if the Owner or Occupant must cancel the confirmed holiday booking because the Occupant contracts Covid19 or has to self-isolate, the Owner will only allow cancellation on the normal terms and conditions (as per this document) as these are insurable risks. The Owner therefore strongly recommends that the Occupant secures suitable insurance to cover the holiday period booked.

3.1 These terms and conditions are granted by the Owner to the Occupant for the Holiday Period and are not intended to create the relationship of Landlord and Tenant between the parties.
3.2 The Occupant shall not be entitled to a new tenancy, or to any assured shorthold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or upon determination of these terms and conditions.

4. The Owner permits the Occupant to occupy the Cottage for the Holiday Period for the Rental Fee, payment of which is required in advance, together with use of the furnishings, kitchen equipment, crockery, glasses, bedding and towels as described at www.patsonhill.co.uk

5. The Occupant and any accompanying person/s must have vacated the Cottage, with all their effects by the Departure Date defined at 1.4 above. Failure to do so will result in the Occupant, at the owner’s discretion, being charged a further week’s Rental Fee.

6. The Rental Fee and the Deposit should normally be made via the online booking system found on the website www.patsonhill.co.uk. At the Owner’s discretion, the Rental Fee and the Deposit may also be made using the bank automated clearing system (BACS). The Owner will not accept payment by cheque.

7. The Owner will issue to the Occupant one key attached to an identifying keytag for the Cottage on the  commencement Date and the Occupant must return this to the Owner on the Departure Date.
7.1 The Occupant will pay the cost of having a replacement set of keys cut should they fail to return the keys on the Departure date.

8. The Occupant must:
8.1. allow the Owner or other person duly authorised, to enter the Cottage to inspect the state of it, on prior appointment save in emergency when immediate access must be granted;
8.2 keep the Cottage and the furniture, kitchen equipment, glass, crockery, bedding and towels clean and in good condition and be responsible for repairing
any damage;
8.3 not cause any damage to the floors, walls, doors or windows of the Cottage;
8.4 not use the Cottage or allow its use for any dangerous, offensive, noxious, noisy, illegal activities or carry on there any act that may be a nuisance or annoyance to occupants in the other cottage, or the Owner.

9. The Occupant must not use the Cottage except for the purpose of a holiday, by the Occupant and one other person, and not for any other purpose or longer period unless agreed with the Owner.

10. The Occupant and person accompanying must not do anything or permit anything to be done in the Cottage that would or may result in the insurance of the Cottage becoming void or voidable or the premium on it being increased.

11. The Owner must allow the Occupant and person accompanying enjoyment and use of the Cottage for the Holiday Period free of interruption except in emergency.

12. The Owner will provide clean bed linen and towels, drying-up cloths, soap, toilet paper, washing-up liquid, soap powder and cleaning materials as reasonably required during the Holiday Period.

13. The Owner confirms that all the electrical appliances and equipment provided by the Owner are safe and will not cause damage and that all electrical appliances and equipment manufactured after 19 January 1997 are marked with the appropriate CE symbol. Additional electrical apparatus (other than mobile phone/laptop chargers, hair dryers, electric razors and toothbrushes) may not be connected to the electrical system and the existing apparatus may only be used at the density of one item to each outlet plug. The Occupant must not extend the electric wiring (through use of extension leads etc.) or cause overloading to the electrical system.

14. The Owner confirms that the furniture and furnishings in the Cottage comply with the Furniture and Furnishings (Fire) (Safety) Regulations 1988 as amended.

15. These terms and conditions may be determined before the end of the Holiday Period by the Owner giving the Occupant notice only in the event of the Occupant being in material breach of the terms of this agreement or by reason of fire or some other catastrophic event of the type covered in a comprehensive insurance policy. In the case of determination otherwise than by reason of the Occupant’s default the Owner shall return to the Occupant the appropriate proportion of the Rental Fee attributable to the then unexpired remainder of the Holiday Period.

16. Any personal information that you provide to us will only be used for the purpose stated at the time we request it (mainly to secure your holiday booking). This information will not be disclosed to a third party except where  authorised by you or as otherwise permitted by the Data Protection Act.

17. Any notice to be served on the Occupant under this agreement may be given during the Holiday Period by delivery direct to the Occupant or putting under the front door of the Cottage and shall be deemed to have been received upon the expiration of 24 hours after service.

18. Bookings made through our online booking system are provisional until confirmed by the Owner.

The Regulations
1. A maximum of 2 adults plus one baby up to the age of 24 months in Compton, and a maximum of 2 adults in Sandford, can be accommodated in these cottages.
2. No pets are allowed in the cottages.
3. Guests are welcome to use the immediate grounds outside the cottages for their own enjoyment at their own risk. Guests may walk through the land/fields belonging to Patson Hill farm but must close any gate after passing through it.
6. Care must be taken if moving furniture on the carpets to ensure these are not damaged.
7. Coasters or other suitable protection provided must be used to protect the furniture from water and beverage stains.